EBA欧洲银行-PQQ-Clarifications-2-for-Lot-1_6页_141kb

Restricted Tender Procedure Clarifications No. 2 Summary

Core Content Overview

This document provides clarifications and answers to questions raised by potential bidders regarding the European Banking Authority (EBA) procurement procedure for the supply of interim staff for IT (Lot 1). It outlines the expectations, requirements, and procedural details for the tender process, emphasizing the need for compliance, transparency, and clarity in the submission of documents and information.

Main Points and Clarifications

1. Contract Duration and Start Date

• The Framework Contract is expected to last one year, with an option to renew up to four years in total.
• The contract is anticipated to be signed in December 2014, making it available for use from that date.

2. Flexibility in IT Staff Profiles

• The EBA may require additional IT profiles not listed in section 3.3 of the PQQ, depending on the implementation of IT solutions.
• Flexibility is granted to use the contract for such profiles if needed.

3. Recruitment Levels and Factors

• The contract size provides an indicative annual usage level, but it is not binding or a warranty of the contract value.
• No specific factors are mentioned that will affect recruitment levels, but bidders are advised to review the EBA and EIOPA work programmes.

4. Motivation for the Framework

• The EBA and EIOPA work programmes require more interim staff than previously anticipated.
• The current framework is no longer sufficient and will soon expire, necessitating a new procurement process.

5. Replacement of Previous Framework

• The new framework replaces an existing one.
• Previously, three suppliers were awarded spaces on the old framework.

Joint Offer and Legal Requirements

6. Structure of Joint Offers

• Information on the structure of the group presenting a joint offer should be provided in Section 3.2.7 of the PQQ.
• An organisational chart may also be included.

7. Section 3.1 and 3.6.7 for Joint Offers

• Section 3.1 relates only to the group leader.
• The banker information in section 3.6.7 should be provided only for the group leader.

8. Signatures for Joint Offers

• The PQQ must be signed by any person with powers of representation, decision-making, or control.
• It is not sufficient for only the group leader to sign; all relevant signatories must be identified.

9. Declaration of Honour Format

• The Declaration of Honour is now provided in MS Word format, replacing the previous PDF version.
• For UK-based group members, a declaration on oath from a public notary or commissioner on oaths is acceptable.
• Declarations counter-signed by company secretaries, auditors, or accountants are not acceptable.

10. "Other" Type and Consortium Definitions

• The term "other" in question 3.2.2 refers to an organisation not listed in 3.2.1, such as an un-incorporated association, trust, co-operative, or consortium.
• A consortium does not mean the group submitting a joint offer.

Compliance and Documentation Requirements

11. Subcontractor Documentation

• A letter of intent is sufficient for subcontractor documentation.
• All applicants, including subcontractors, must complete the exclusion criteria, economic and financial capacity, and other relevant sections of the PQQ.

12. ISO 9001:2008 Compliance

• ISO 9001:2008 compliance is a mandatory requirement for Lot 1.
• The EBA does not accept non-compliant bids for evaluation.
• This is a standard requirement for EBA procurement, and non-compliance may exclude bidders from future tenders.

13. Turnover Thresholds

• The EBA requires applicants to demonstrate a minimum annual turnover:
  • EUR 43,250,000 for Lot 1
  • EUR 6,875,000 for Lot 2
  • EUR 50,125,000 combined for both lots
• Failure to meet these thresholds may exclude the applicant from the ITT process and subsequent contract award.

14. Documentation Submission Format

• Organisational structure, contract references, and ISO certificate can be provided either in the answer box or as separate attachments, as long as they are clearly referenced to the relevant question number.

Process and Timeline

• The first deadline to submit requests to participate is 15 September 2014.
• The contract is anticipated to be signed early January 2015.
• The procurement procedure is restricted, following the standard steps and timeline as outlined in the European Commission's Contract Notice.

Key Information for Bidders

• The EBA is seeking interim IT staff to support its and EIOPA's work programmes.
• The new framework aims to enhance flexibility and capacity for interim staffing.
• Bidders must ensure compliance with all specified requirements, including ISO 9001:2008, turnover thresholds, and document submission formats.
• Joint offers require specific attention to organisational structure, signatures, and document attachments.
• The EBA will not share exclusion details with third parties, and only successful applicants will receive notification of award.