EBA欧洲银行-Clarifications-1-and-Corrigendum-1-EBA-Website-Services-015FINAL_1_7页_333kb

Open Tender Clarifications and Corrigendum 1 Summary

Core Content Overview

This document provides clarifications and responses to various questions raised by potential tenderers regarding the European Banking Authority (EBA) Tender for the Supply of Website Services (Lot 1 and Lot 2), published on 13th January 2012. It outlines the scope of work, technical requirements, budget expectations, and procedural details of the tender.

Main Points and Key Information

1. Scope of Work and Technical Approach

• The Annex V Terms of Reference contains the detailed description of the scope of work.
• The EBA is open to any technical approach that meets its business needs, including the possibility of using Microsoft SharePoint as a replacement for the current Kentico CMS version 5.5.
• The new website must include all functionalities of the current one, though minor features may be dropped during the redesign.
• The transition from the current CMS to the new system is part of Lot 1, and the tenderer may propose to transition either at the beginning of the contract or at the launch of the redesigned website.
• The technical approach is a key component of the award criteria, with technical merit weighted 75% and price 25%.

2. Budget and Pricing

• The expected value of Lot 1 is to be decided by the tenderers.
• The proposed budget for Lot 2 is £45,000 to £60,000, and it is on a time and materials basis.
• Tenderers must use Annex 1 Costing Sheet to provide their prices for both lots.
• Guideline costs are not allowed, and the EBA does not foresee the need for a requirements gathering workshop.

3. Website Analytics and Compliance

• The EBA is open to any technical approach for website analytics, including cookie-free solutions like Evisitanalyst.
• All technical approaches must comply with the European Commission Information System Security Policy.

4. Contacts Database

• The Contacts Database is currently held in the CMS and contains around 11,000 records.
• It will be developed as outlined in Lot 1.
• The EBA is open to any technical approach for managing the database, as long as it meets its needs.

5. Restricted Area Access

• The restricted area of the EBA website is accessible via www.eba.europa.eu.
• It includes calendar of meetings, query system, and published Q&A.
• Access to this area is restricted due to the presence of confidential documents.

6. Sub-Contracting and Hosting

• Sub-contracting is not allowed, but dedicated third-party hosting and server support is permissible as long as the tenderer remains the sole communication interface.

7. Tender Process and Deadlines

• The tender is a one-stage open tender procedure.
• The deadline for tender submission is 15th February 2012.
• The Tender Acknowledgement Form is not mandatory, but responses are treated in confidence for internal evaluation.
• A corrigendum was issued to change the deadline in the Open Tender Invitation Letter from 21 December 2011 to 31 December 2011.

8. Additional Functional Requirements

• Lot 1 includes the redesign of the website and the transition of the current CMS.
• Any additional functionality not listed in Lot 1 must be included in Lot 2.
• The EBA does not provide detailed technical documentation for the current system, as it is an EU agency and does not have it available.

Summary of Award Criteria

• The award criterion is the most economically advantageous tender.
• Technical merit is weighted 75%, and price is weighted 25%.
• Detailed technical and operational documentation is required for the new system, but it is not available from the current provider.

Access and Documentation

• All tender documents, including the Terms of Reference, Instructions to Tender, and any corrigenda or clarifications, can be downloaded from the EBA website at:
  http://eba.europa.eu/Aboutus/Procurement/Current-calls-for-tender-60000.aspx
• Editable versions of forms are available, including PDF versions of the Legal Entities form and the financial identification form.

Conclusion

The EBA is seeking a contractor to provide website services, including CMS replacement, website redesign, and support for the existing system. The technical approach is a central factor in the selection process, with no specific CMS preference expressed. Tenderers must submit prices using Annex 1, and the budget for Lot 1 is not specified, requiring tenderers to estimate it. The contractor must ensure compliance with EU security policies and manage the transition of the existing CMS as part of Lot 1.